California Surveyors Forums

Is there a requirement that original mylars are needed for a City Council Meeting? Our project is going to Council tonight, and the City has had the 3rd submittal for seven months with no comments.

Last night I get an email with further revisions and after an hour reviewing over the phone, the engineer was not able to give my direction until he discussed this with others today. I pointed out that I had asked the question now being addressed last year on an earlier submittal and meeting.

Due to meetings, the engineer is busy until 10:30, but they still want the mylar copy prepared, signed and delivered this afternoon.

Luckily I am not scheduled for field work, and the owner is available, but what authority does a City have to require mylars be delivered prior to a Council Meeting? I can not find anything, and I have been involved where the mylar copies were delivered after the fact.

66457.

(a) A final map or parcel map conforming to the approved or conditionally approved tentative map, if any, may be filed with the legislative body for approval after all required certificates or statements on the map have been signed and, where necessary, acknowledged

All maps to my knowledge are filed after a CC Meeting because the City Clerks Statement references the CC Meeting which the map is approved at, so that satisfies 66457.

The question is what authority does a City have requiring the mylar copies be submitted prior to the CC Meeting?

I think it is more of a preference as a mapping project is near completion and after the CC Meeting the map can be further processed.

Keith,

It may be part of the City's Subdivision Ordinance or it could be, as you say, convention for purposes of 'chain of custody'.

I have only seen this happen a time or two, but SMA section 66452.6 (d) - which deals with the expiration of tentative map approval - can come into play by delivery to the city engineer [surveyor] in order to be deemed a timely filing.

If you play in their court, you use their basketball.

PLS7393 wrote:All maps to my knowledge are filed after a CC Meeting because the City Clerks Statement references the CC Meeting which the map is approved at, so that satisfies 66457.

The agencies I work with all leave blank underlines in the Clerk's statement for the clerk to fill in at the time she/he signs it, after the meeting. The mylar with all other signatures is submitted to the city/county prior to the meeting. This is in conformance with 66457. I personally do not believe that mylars submitted after the meeting "satisfies 66457".

PLS7393 wrote:The question is what authority does a City have requiring the mylar copies be submitted prior to the CC Meeting?

66457 is clear and unambiguous in regards to your question, in my humble opinion.

PLS7393 wrote:I think it is more of a preference as a mapping project is near completion and after the CC Meeting the map can be further processed.

I respectfully disagree, and rather offer that there are some agencies that aren't fully complying with 66457. Is it a big deal they don't? Probably not. At least not until the instance a map is approved and then someone decides to change something or the mylar never gets submitted or....
Best practice is to follow 66457 for all involved.

So it is 11:30 the day of the CC Meeting and I haven't heard what direction the City wants to take pertaining the alignment of a new easement that needs to be revised on a final map.

Thank you for your prompt response after my 3rd map submittal was seven months ago. I wish they would inflate their ball so that I have a fair chance today, since I have nothing better to do, lol.

The resolution approving the subdivision should have a "Whereas" stating that the City Surveyor has signed the statement on the map ensuring technical correctness. If the City has not tied down the location of an easement being dedicated, there is gonna be slippage for that agenda item ...

City of L.A.
No mylar, NO COUNCIL HEARING!

Unless I am reading this wrong, it appears that the Counsel wants a "blank check" which they will fill in the amount.

If his is truely the case, then there are laws other than the SMA that apply to this
"Fairness of trade" etc.

did I read this correct "City wants an easement but knows not where it will be placed until time of meeting" ??

Hmmm

In LA County, the mylars themselves never go before the Board of Supervisors. They are kept at Public Works and only a Board letter is filed for the Board to take action on their regular agenda each week. However, we must be in possession of the mylars and have signed the map as County Surveyor and for taxes paid before filing the Board letter. We may be unique in that we are deputized to sign as the Executive Officer/Clerk of the Board of Supervisors (taxes, acceptance of dedications, transmittal to Recorder), County Surveyor (technical accuracy, substantial conformance to TM, compliance with state/local laws) and Registrar Recorder (assign the map index book and page numbers)

Keith, it's Thursday now, please tell us the rest of the story!

Because Anthony is so curious, the final chapter reads:

After further revisions as requested I was authorized to prepare the mylar copy at 1:30 pm the day of Counsel Meeting. I mentioned I may contact the City Engineer who I know and request additional time delivering the mylar due to the actions of city personnel, since the map is 96% complete. I know this would suffice the SMA after my explanation of the circumstance. Instead I continued to run around catering to the City, got a mylar copy made, coordinated with the owner, and delivered a signed mylar to the city at 4:15 pm.

This is a prime example how NOT to handle a map review.